Appendix for Section G

Possible Sources of Evidence for Section G

Finance

1. The school’s planning documents (short, medium and long-term) which demonstrate the funding needed for the execution of these plans.
2. Copies of Governing Body policies on fund-raising and tuition as means of securing sufficient resources to maintain the school.    
3. A copy of the annual school budget and details of how it is constructed.
4. A copy of the latest balance sheet.
5. A cash flow prediction for the next six months or suitable accounting period.
6. A certified, external, opinion audit for the most recent fiscal year.
7. Copies of school policies in the area of financial management.
8. Copies of procedures which demonstrate effective processes of financial management are in place.
9. A copy of schedules of student fees and other charges.
10. Copies of procedures for billing patrons.
11. Copies of the standard procedure for payment of school obligations.
12. Copies of the complete program of insurance carried by the school.
13. A list of any fund-raising activities showing, apart from the revenue from tuition and fees, an indication of the amount of yearly support for the annual operating budget and for capital projects obtained from sources such as former students / alumni, governmental agencies or local agencies
14. An indication of the yearly cost per student using the formula:  Total operating costs divided by number of students = student cost.
15. The school’s rating using the current ratio : (current assets divided by current liabilities)
16. The school’s rating using the debt to equity ratio: (total debts divided by total equity)
17. A list of the anticipated major capital expenditures for the school, with reference to the source of funds for such investment.
18. The completed Financial Template (a blank copy of the template is supplied as the last major item in this Appendix).

Grounds, Facilities, Health and Safety, Auxiliary Services

Facilities

1. Short description of school buildings and grounds.
2. Governing Body policies on the adequacy, maintenance and improvement of school facilities.
3. Renovation and/or development plans for site and building (facilities master plan).
4. Copies of asset replacement cycles.

Information and Communication Technology (ICT)

1. Details of ICT provision to include:

Health and Safety

1. Details of the school's safety programs to include:

2. Details of how the school monitors health and safety issues in the school (preferably through an internal, trained Health & Safety Committee or equivalent as well as through external companies and agencies)
3. Copies of maintenance cycles.

Auxiliary Services (general)

1. Governing Body policies on access to and use of auxiliary services such as food, security, transport, and cleaning.
2. Copy of any statistics on Auxiliary Services Staff (as compiled by Self-Study Committee D).

Food Services

1. Details of the organisation and administration of the food services program to include:

2. Details of the physical facilities used by the food service facilities to include:

3. Details of provisions for health monitoring, sanitation and cleanliness.
4.  

Transport Services

1. Details of any existing transport services, whether they are provided in school-owned / rented vehicles or by third parties. To include:

2. Details of how students travel to and from school (as percentages):

School buses
Public transport
Bicycles or on foot
Private cars

 
  

Security

1. Details of the procedures and practices by which the security of the school (students, staff, visitors and property) is assured.
2. If specific security staff are employed directly or on sub-contract basis:

Cleaning Services

1. Details of the organisation and administration of cleaning services such as:

Contracted Services

1. Details which demonstrate that services supplied by external providers (contracts, service agreements):

Environmental Stewardship

1. Details of how the school promotes environmentally responsible practices in the operation of its facilities and services.

 

HEALTH AND SAFETY ISSUES AT SCHOOLS
(See Standard G3)

The accrediting agency/agencies recognize that the size, location and other contextual circumstances of each individual school must be taken into account when considering health and safety issues.

This list should be considered as helpful guidance, and is not intended to be definitive or exhaustive. It has been created by compiling the numerous health and safety issues which have been identified either in Self-Study Reports or in Visiting Team Reports in the past.
Click the icon at left to download the list.

FURTHER RESOURCES CAN BE FOUND IN THE FOLLOWING:

• http://www.doh.wa.gov/ehp/ts/school/
• http://www.thecatalyst.org/m14labs.html (Lab Safety)
• "Essential Food Hygiene" by Dr. R.J. Donaldson, from Royal Society of Health; RSH House; 38A St. George's Drive; London SW1V 4BH; United Kingdom
• Association for Science (‘Be safe’ book) www.ase.org.uk
• Chemical hazards cards (CLEAPSS) www.cleapss.org.uk
• ‘Creating a Comprehensive Emergency Procedures Manual for Overseas Schools’ by the Overseas School Advisory Council, US Department of State
• Emergency Procedures Handbook “Creating a Comprehensive Emergency Procedures Manual for American-Sponsored Overseas Schools”

• Information for schools looking to train staff in health and safety  http://www.firstresponsetraining.com/elearning.htm
  
• Emergency Procedures Handbook http://www.ceesa.org/flu_rubric.html